11/11/17 General Membership & Election Meeting

WPHC General Membership / Election Meeting Minutes - November 11, 2017
Attendance:  Barb Brunner, Jennifer Disch, Cindy McGinnis, Amanda Giombi-Lorenz, Brittany Johnson, Kathy Hembrook, Sandy Quinn, Kevin Smith, Tim Smith, Meghan Keller, Julie Aldrich, Sarah Durrance, Bob & Pat Ross
 
Call to Order: 
The meeting was called to order at 6:15PM by President Barb Brunner at Salamone's in Fort Atkinson. 
 
Secretary Report:
No report was available.
 
Treasurer Report: 
Treasurer report was presented (Katie Gilbertson was absent).  Report was discussed, there are a few Expense items which need to be applied to the show breakdown.  The report will be adjusted, and presented at the January meeting.
 
Youth Report:
The newly appointed Youth Advisor is Meghan Keller.  We welcome her! Meghan will be contacting the Illinois Youth Advisor to get ideas!  Discussion was started regarding “Posting Patterns” prior to the show.  The reason  patterns have not been posted in the past is this is a fund raiser for the youth club (approximately $200 per show).  It is being considered to post patterns and encourage members to continue to purchase pattern books at the show to continue to support the youth club.
 
 
New Business:
Discussion was had on the facilities the club uses for the shows. 
Jefferson is the least expensive and the easiest to work with, but without the availability of a larger indoor arena is not the most conducive for showing.  To rent 175 stalls the approximate cost is $6,700.
Madison to rent 200 stalls is $10,400.  Affidavits were acquired by board members regarding the footing.  The riders that have shown in Madison this past year have been very satisfied with the footing.  
Oshkosh: 200 stalls $15,298. 
 
The APHA has strict guidelines we must comply with when scheduling our show dates,  pair that with the available dates at the facilities scheduling shows can be difficult. 
We were not able to secure the July 21-22, 2018 date, as Iowa has a show scheduled.  We are discussing when/how/where to reschedule this date.  Currently the Pinto Club has Jefferson booked.  A committee will be contacting the Pinto Club to see if we can work out a switch. July 7-8th in Jefferson is open.
 
Member Work Hours to be eligible for Year End Awards has been ELIMINATED.  There will be a $10 Office Fee added to our current $15 office fee, to cover the cost of hiring gate people/ring stewart/announcer.
 
Madison / Cheddar Classic will run / version 1
Saturday: Halter Classes/showmanship/Hunt Seat
Sunday;     will begin with Trail & Western Classes to follow
Motion was made by Bob Ross / second by Kathy Hembrook to use Version 1 for Madison show.  
 
A General Membership Vote will be taken at the January meeting regarding adding Master Classes.  Last year the vote did not pass.
 
APHA change:  Youth Classes  will be 18 & under and 13 & under.
13 & Under can show up, but can not show in both classes.
 
Discussion was had on having a “Welcoming Committee” to greet new members, Brittany Johnson will be working on this.
 
Discussion:
*Making sure all WI Club members understand at the Zone Show they must be WPHC club members prior to showing to have any points count.  Club membership is open at the January meeting.  $20.Individual & $30 Family. Membership form is available on Website. We currently have 92 members.
 
*Bring in more members to the club by asking each club member to reach out and invite people they know to come show with us. 
*Consider committee or change in personnel to hire judges.
*Consider input from members on judges they DO NOT want to show under.
*Contact past members to invite back.
*Incentives to attract new members.
*Consider holding “pot luck dinners”
*Advertize Adult Walk/Trot Classes
*Consider adding Ranch Riding Classes to show bill 1st thing in AM.
*Consider holding clinic Saturday with clinician to judge following day.
*Make announcement that Ribbons are available at the office, if you wish to pick them up you are welcome to do so.
*Consider having General Meetings available on Facebook Live
*Consider having a Mandatory General Meeting that all members must attend.  Hold at a park with pot luck picnic
 
To Do List:
 
New Member Welcome:  
Brittany Johnson / bring idea to January meeting
Contact past Members:  Amanda Giombi-Lorenz
Post Patterns:  Meghan Keller
Facebook:  Meghan Keller
Advertizing:  Amanda & Katie with Devan.
Contact Jim Bounds regarding Ranch Riding: Sarah Durrance
 
Election Results:
President:  Barb Brunner
Vice President:  Robert Ross
Treasurer:  Katie Gilbertson
Secretary:  Julie Aldrich
Board of Directors:  Brittany Johnson
                     Amanda Giombi-Lorenz
                     Kathy Hembrook
Term Expires 2018:   Mary Reed
                     Rachel Goffard
                     Jennifer Disch 
 
Saturday, January 27, 2018: 
Board Meeting / GENERAL MEETING / Awards Banquet @ Bowl-A-Vard Lanes 2121 E. Springs Drive, Madison WI time to be announced.
 
Motion was made by Brittany Johnson, second by Kathy Hembrook to adjourn meeting at 8:30PM.
 
Respectfully Submitted,
Julie Aldrich

WPHC Board Meeting Minutes 1/31/15

WPHC Board Meeting Minutes 1/31/15 

Attendance: Amy Frank, Heather Witte, Jennifer Disch, Rick Koehler, Barb Brunner, Karen O’Brien, Emily Wilson, Pam Bartoli, Cindy McGinnis, Vickie Majeski, Mary Jo Steinke, Mary Reid, Rachel Goffard

Call to Order: The meeting was called to order at 11:12am by President Barb Brunner at Badger Bowl in Madison, WI.

Secretary’s Report: Presented by Amy.  Motion to accept by Cindy & seconded by Mary.  Motion approved.

Treasurer’s Report: Presented by Jennifer.  Year end awards still to be paid & April show deposit has been made.  Motion to accept by Vicki &  seconded by Emily.  Motion approved.

Youth Report: Presented by Emily.  Katie Gilbertson will be helping with youth club. Emily has asked parents to attend the youth meeting & will be asking them to take over most of the fundraising.  Year end awards are generally covered by the 2 silent auctions.  She proposes that more money earned will/can be used for better year end awards, circuit awards, banquet meals, etc.   

Old Business:

2014 Show Season

Barb reports that we had a great year & made money at all shows. May-$5600, June-$2900, July-$5000, West Salem-$1500,    Futurity-$10,000, September-$300.

New Business:

2015 Show Schedule

April Show-Becky Ruehle will be the photographer.  Need shavings vendor yet.  Stalls will cost $60.  Camping is $30 per night with or without electricity.  Limited 50amp spots available in parking lot.  More spots available on Willow Island based on weather conditions.  Alliant Energy staff will police camping. Vendors will need to let us know number of tables & chairs in advance.  Amy has started assembling Welcome Bags.  Mary will get more items to add.   Cindy is still working out details on booking rooms for both the April & August shows.      

August Show-Still need photographer. Stalls will cost $75. (No doubling up weanlings.)  PPS horses arriving early will have to pay extra stalling fees.  WPHC will have to have members help with parking due to limited number of spots.  Classes will be held Friday night & that is costing the club $5k extra.  PPS classes will be held Saturday evening.  Cindy presented show class lists. 

Jefferson Shows-Vicki is working on booking rooms for these shows.  Stalls still cost $45 but shavings have gone up 50 cents.  Camping costs are the same if plugged in or not.  Sue Hendrickson will handle camping again.   

Youth Walk/Trot Classes-Now required to be a 5-10 age class.  All owners & exhibitors must be current APHA members.

2yr Old Longeline-Open & amateur 2yr old longeline classes will be added to the show bill.  Cindy presented class lists.

Zone Show & WPHC Points-Barb asked if we should approve the Zone Show for WPHC points.  It was decided to bring this up at the general meeting.

MN/WI Approved Shows-Cindy suggested that we put forth money for circuit awards with MN for the dual approved shows.  The board was in agreement that this was a good idea.

Open Futurity-Pam discussed added monies to the Open Futurity payouts.  She has $4500 available in checking to do so.  Club OK’d taking $2400 out & letting Pam divide up as she sees fit.

Membership Dues-Jennifer & Cindy would like to change the bylaws for 2016 regarding memberships.  They would like one flat single or family membership payment which covers parent club membership and youth or amateur membership.  Youth club will still get a max of $10 kick back.  Motion to accept by Jennifer &  seconded by Cindy.  Motion approved.

APHA Rule Proposals-Cindy presented the rule change proposals they will be voting on at convention & asked everyone to give her their input.

Adjourn

Meeting adjourned at 1:14pm by President Barb Brunner.   

Respectfully submitted,

Amy Frank

WPHC Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

WPHC General Meeting Minutes 1/31/15

 WPHC General Meeting Minutes 1/31/15

Call to Order:

The meeting was called to order at 1:19pm by President Barb Brunner at Badger Bowl in Madison, WI.

Secretary’s Report:

Presented by Amy.  Motion to accept by Cindy & seconded by Mary.  Motion approved.

Treasurer’s Report:

Presented by Jennifer.  Year end awards still to be paid & April show deposit has been made.  Motion to accept by Vicki &  seconded by Emily.  Motion approved.

Youth Report:

Presented by Emily.  Katie Gilbertson will be helping with youth club. Emily has asked parents to attend the youth meeting & will be asking them to take over most of the fundraising.  Year end awards are generally covered by the 2 silent auctions.  She proposes that more money earned will/can be used for better year end awards, circuit awards, banquet meals, etc.   

New Business:

2015 Show Schedule

Help-The club is looking for help for all 2015 shows.  Contact Barb or Cindy to get hours scheduled.

April Show-Becky Ruehle will be the photographer.  Stalls will cost $60.  Camping is $30 per night with or without electricity.  Limited 50amp spots available in parking lot.  More spots available on Willow Island based on weather conditions.  We will be using Pavilion I with the heat.  Saturday is a 4 judge POR & Sunday is a 2 judge youth/amateur show.  Exhibitor party on Saturday night.

August Show-Stalls will cost $75. (No doubling up weanlings.)  PPS horses arriving early will have to pay extra stalling fees.  WPHC will have to have members help with parking due to limited number of spots.  Classes will be held Friday night & PPS classes will be held Saturday evening.  A PPS/WPHC co-sponsored exhibitor party will be Saturday night.  

Stall Concerns-There is some concern with Madison stalls due to some open slats in the back.  This could become an issue for the futurity babies.  The facility does have some plexi-glass boards that the club will reserve for the weanlings to use to give them a solid stall.     

Zone Show & WPHC Points-Zone Show is moving to September 26th & 27th in Cedar Rapids, IA.  Barb asked if we should approve the Zone Show for WPHC points.  Not a lot of feedback was given either way.

APHA Rule Proposals-Cindy presented the rule change proposals they will be voting on at convention & asked everyone to give her their input.

“Baby Auction”-Darrel Honnold proposed that we consider holding an auction for the babies sired by stallions sold in the WI SSA as a way of supporting the stallion owners.  Sale would have no consignment or passout fee but a 15% commission would be collected on horses sold.  Those sold are then eligible the next year for special yearling halter, longeline & in had trail classes.

Social Media-Sandi presented some fun facts about the growth of the WPHC Facebook page over the course of the past month while the SSA was being strongly promoted.  All members are encouraged to use the Facebook page & website.  

Adjourn

Meeting adjourned at 1:48pm by President Barb Brunner.   

Respectfully submitted,

Amy Frank

WPHC Secretary

  

WPHC Board Meeting Minutes 5/1/15

 

WPHC Board Meeting Minutes 5/1/15

Attendance:  Amy Frank,  Jennifer Disch, Barb Brunner, Karen O’Brien, Emily Wilson, Cindy McGinnis,  Mary Jo Steinke,  Rachel Goffard, Kathy Hembrook

Call to Order:  The meeting was called to order at 6:15pm by President Barb Brunner at  the Jefferson County Fairgrounds in Jefferson, WI.

Secretary’s Report: No report.

Treasurer’s Report: No report.

Youth Report:  No report.

Old Business:  None to discuss.

New Business:

*The Cheddar Classic - Show was successful with over 700 weekend entries .  Approximately $6800 was made on the show.  Still unsure if the facility will allow us to have the show again in 2016.  A few concerns from exhibitors that need to be addressed include the lack of a warm up pen & trash in the arena dirt.

*Futurity Show - Cindy was contacted by Dennis Howard who is interested in giving away a car at the show to increase entries.  He would also like to do something extra for the youth exhibitors. The board needs to send Cindy ideas for a contest to win the car.  Contest decisions need to be made ASAP so the club can advertise & promote.

*Complaint - The board discussed the complaint that was emailed concerning the treatment of a horse at the April show.  Barb will talk to the parties involved.  She also informed the board that any APHA Professional Horseman can be made aware of  situations like this at a show & be expected to get involved.  We had 2 of these horseman at that show but were unaware of this.    

Adjourn:  Meeting adjourned at 6:35pm by President Barb Brunner.   

Respectfully submitted,

Amy Frank

WPHC Secretary

 


WPHC Board & General Meeting Minutes 11/7/15

WPHC Board & Meeting Minutes 11/7/15

AttendanceAmy Frank,  Jennifer Disch, Barb Brunner, Karen O’Brien, Emily Wilson, Cindy McGinnis, Rachel Goffard, Kathy Hembrook, Mary Reid, Julie Aldrich, Vicki Majeskie, Sandi Lamrouex, Katie Gilbertson, Tina Berra, Molly Moe, Heather Witte, Sharon Pierce, Sue Henke, Maria Maruna

Call to Order: The meeting was called to order at 5:13pm by President Barb Brunner at  Capn’s Roadhouse in Fort Atkinson, WI.

Secretary’s Report: No report.

Treasurer’s Report: Presented by Jennifer. Money was made at all 2015 shows.  Motion to approve by Sandi. & seconded by Emily.  Motion approved.

Youth Report: Presented by Katie.  Raised $5k in fundraisers in 2015.   Working on officer elections , community service/volunteer programs,  recruiting new members from open shows & a monthly “Youth In The Spotlight” on the Facebook page.  Some rules will be changed for the qualifications on the high point saddle give a way.   

Old Business:

*Banquet: Will be at the Badger Bowl in Madison again this year on January 30, 2016.  Board & General Membership meeting at 2:30pm, dinner at 5pm & awards presentation afterwards.  May need to look into changing the venue next year if attendance continues to rise.  Meal will be $20 & snacks will be provided during the meetings.

*Social Media Coordinators: Emily will be in charge of posting to Facebook & Katie will handle posting to & updating the website.

*Combining Classes: Discussion was had regarding the combination of  the Color Halter, Amateur & Novice Youth classes.  This will be brought up again for discussion at the general meeting in January.  The national points can remain combined with the WI points split if it is determined that is a concern.   

New Business:

*2016 Show Season: The Alliant Energy Center in Madison will not allow us to keep our April show date for The Cheddar Classic.  We were offered Pavillion 2 for a show on April 30th-May 1st.  It was decided to keep that date in Jefferson & not move to Madison.  Barb will talk to the MN club about a possible combined show in Winona, MN in April.  A motion was made to approve the WI May show for MN points & the MN June show for WI points.  Motion to approve by Mary & seconded by Vicki.  Motion Approved.   

*SSA: The board has decided to suspend the SSA for 2016 due to only about 25% of the stallions being purchased & the purse money dropping.  Feedback will be gathered & re-instating the SSA may be considered again in the future.  Sandi will still produce a club directory this year to inform members about the change.  Members are encouraged to seek ads for the directory.     

*Ranch Horse Pleasure: There has been interest in Ranch Horse Pleasure classes.  The board has decided to make youth, amateur & open classes available at the July show.  It may be opened up to other breeds as well & offered on Friday night.  More information to come on this.     

*Trail Tear Down: Discussion was had about the difficulty in getting help for trail pattern tear down on Sunday nights.  We will be looking for a “Trail Boss” to be in charge of making sure this gets done at all of the shows.  Will post on Facebook & website asking for someone to take on that position.

*Work Hours: Getting members to work shows is still a concern.  Discussion was had about needing scribes & perhaps offering a “scribe school” to interested members.   The board proposed allowing members to pay a fee to the club to cover their work hours.  Proposed fee would be $100 per division & would allow the club to be able to pay for necessary needed help.  This will be brought up for discussion & a vote at the January meeting.        

*Elections: Barb appointed Vicki Majeskie as Vice President.  Kathy Hembrook, Katie Gilbertson, & Julie Aldrich were voted in as board members.

Adjourn: Meeting adjourned at 8:06pm by President Barb Brunner.  Motion to approve by Cindy & seconded by Sandi.  Motion approved. 

Respectfully submitted,

Amy Frank

WPHC Secretary

 

WPHC Board Meeting Minutes 1/30/16

WPHC BOARD MEETING MINUTES 1/31/16

Attendance: Amy Frank, Karen O’Brien, Cindy McGinnis, Rachel Goffard, Mary Reid, Julie Aldrich, Vicki Majeskie, Sandi Lamrouex, Katie Gilbertson, Mary Jo Steinke

Call to Order: The meeting was called to order at 1:23pm by Vice President Vicki Majeski at  Badger Bowl in Madison, WI.

Secretary’s Report: Presented by Amy Frank.  Motion to approve by Mary Reid & seconded by Cindy McGinnis.  Motion approved.

Treasurer’s Report: Not available.

Youth Report: Not available.

New Business:

*2016 Futurity Show

Premier Paint Sires has scheduled a show in St. Louis the same weekend.  Since we haven't signed a contract with Alliant Energy Center yet, we can choose to opt out of that facility or consider moving the show out of Pavilion 2 (250 stalls w/warm up pen) to Pavilion 1 (125 stalls w/no warm up pen).  Vicki Majeski is contacting Ozaukee County Fairgrounds (Cedarburg), Karen O’Brien is contacting Heartland Stables (Custer) & Rachel Goffard is contacting MN EQ Center (Winona).  Board feels it may be best to change dates with an emphasis on August 20th & 21st in Winona, MN.  Cindy McGinnis will have to contact APHA about     getting a variance to hold a POR out of state.  Discussion will be brought before the general membership.    

*Work Hours

Rachel Goffard & Mary Stephan are taking over recording work hours & have come up with a new sign up sheet to track.  Julie Aldrich has agreed to take over as “Trail Boss”, Nicole Schemehorn will handle stall reservations/shavings, Sue Hendricks is in charge of camping & Gail Johnson has agreed to be our main gate person.  Paige Henke will continue to be our paid announcer.           

Adjourn: Meeting adjourned at 2:30pm by Vice President Vicki Majeski.  Motion to approve by Julie Aldrich & seconded by Karen O’Brien.  Motion approved. 

Respectfully submitted,

Amy Frank

WPHC Secretary

 

 

WPHC General Membership Meeting Minutes 1/30/16

WPHC GENERAL MEMBERSHIP MEETING MINUTES 1/30/16

Attendance: Amy Frank, Karen O’Brien, Cindy McGinnis, Rachel Goffard, Mary Reid, Julie Aldrich, Vicki Majeskie, Sandi Lamrouex, Katie Gilbertson, Mary Jo Steinke, Kathy Hembrook, Jennifer Disch

Call to Order: The meeting was called to order at 2:40pm by Vice President Vicki Majeski at  Badger Bowl in Madison, WI.

Secretary’s Report: Presented by Amy.  Motion to approve by Sandi Lamrouex & seconded by Sue Hendricks.  Motion approved.

Treasurer’s Report: Presented by Jennifer.   Motion to approve by Mary Jo Steinke & seconded by Julie Marweg.  Motion approved.

Youth Report: Presented by Katie.  $4000 in checking.  She thanked Devan Knipfer for donated her time & skills for the sponsorship ad & the new logo.  2016 officer elections being held 1/31/16 & Keri Dahl is will be acting as the youth assistant.  

Old Business:

*Combining Classes

The general membership discussed & voted on the following topics:

-Overo & Tobiano color halter classes will be split unless there are less than 5 entries at which time the show manager will make the decision to combine or not.   

-Novice youth classes will be combined.

-Youth classes will be split with the option of the show manager combining if less than 5 entries.

- Classic & Masters amateur classes will be combined.

Members will be surveyed in 2016 about these topics & they will be revisited for 2017.

*Trail & Ranch Horse Classes

The general membership discussed & decided on the following topics:

-Open Ranch Horse class will be added to the show bill.

-Trail Classes will not be held on Friday & Saturday nights as previously discussed.  They will remain “as is” on the show bill.

*Work Hours

-Rachel Goffard & Mary Stephan are taking over recording work hours & have come up with a new sign up sheet to track.  Julie Aldrich has agreed to take over as “Trail Boss”, Nicole Schemehorn will handle stall reservations/shavings, Sue Hendricks is in charge of camping & Gail Johnson has agreed to be our main gate person.  Paige Henke will continue to be our paid announcer.           

-Show managers are still needed for the April/May, June & July shows.

-It was proposed to offer a $100 non-refundable per division buyout (by June 1st) for those not wanting or able to work.  Motion to approve by Julie Marweg & seconded by Sue Hendricks.  Motion approved.

New Business:

*2016 Show Season

-Premier Paint Sires has scheduled a show in St. Louis the same weekend.  Since we haven't signed a contract with Alliant Energy Center yet, we can choose to opt out of that facility or consider moving the show out of Pavilion 2 (250 stalls w/warm up pen) to Pavilion 1 (125 stalls w/no warm up pen).  Vicki Majeski is contacting Ozaukee County Fairgrounds (Cedarburg), Karen O’Brien is contacting Heartland Stables (Custer) & Rachel Goffard is contacting MN EQ Center (Winona).  Board feels it may be best to change dates with an emphasis on August 20th & 21st in Winona, MN.  Cindy McGinnis will have to contact APHA about getting a variance to hold a POR out of state.  Cindy also contacted some MN board members about the possibility of combining our futurity show with theirs.  After discussion with the general membership, it was decided to continue pursuing the idea of the August 20th & 21st date in Winona, MN.  We may lose our later August show date in the future if we give it up this year.      

-It was proposed to approve WI points & judges for the September Zone Show.   Motion to approve by Julie Marweg &   seconded by Sue Hendricks.  Motion approved.

*SSA

Sandi Lamrouex has been monitoring other SSA’s & reports that they are not doing very well either.  She wants to bring back the SSA in 2017 in a renewed way to attract more buyers.  Discussions brought to the table included: starting the SSA bidding at the futurity show & keeping bidding open for a month, running a web based auction, charging the stallion owners a listing fee & allowing interested parties to enter & pay listing fee for any stallion with the owners permission.  Feedback on the new directory size & format was very positive.  

*By-Laws

Pat Ross discussed changing Article 5 Section 2 to a 15 day meeting notification & including website & email.  Changes to Article 6 Section 3 to include website & email notification.  Changes to be presented & voted on at the next general membership meeting.

*Regional Club Sponsorship 

Jennifer Disch reports that our club was one of two chosen to receive $1000 from APHA to use towards promotion at show designed to encourage new membership.

*APHAConvention

Cindy McGinnis urges all members to check out the proposed APHA rule changes & share opinions with her.

*Banquet

Members seem to like the usual date/weekend of the banquet & awards presentation.  Venue may have to change in the future due to growth.

Adjourn: Meeting adjourned at 4:36pm by Vice President Vicki Majeski.  Motion to approve by Karen O’Brien & seconded by Kathy Hembrook.  Motion approved. 

Respectfully submitted,

Amy Frank

WPHC Secretary

WPHC Board Meeting MInutes 7.22.16

 

WPHC Board Meeting Minutes 7/22/16

Attendance:

Amy Frank, Karen O’Brien, Cindy McGinnis, Rachel Goffard, Julie Aldrich, Katie Gilbertson, Kathy Hembrook, Barb Brunner, Jennifer Disch

Call to Order:

The meeting was called to order at 5:03pm by President Barb Brunner at the Jefferson County Fairgrounds in Jefferson, WI.

Secretary’s Report:

Presented by Amy Frank.  Motion to approve by Karen O’Brien & seconded by Cindy McGinnis.  Motion approved.

Treasurer’s Report:

Presented by Jennifer Disch.  Motion to approve by Cindy McGinnis & seconded by Julie Aldrich.  Motion approved.

Youth Report:

Presented by Katie Gilbertson.  Youth fundraisers for this weekend include the logo wear sales, snow cone machine, canine obstacle course & the pet supply drive for the Sheboygan County Humane Society.  Youth group picture also to be taken.  Erica Day will be designing a calendar featuring pics of the youth to be sold as a fundraiser.  Futurity Show fundraisers will include Leadless Showmanship & Bribe Your Horse on Friday evening with a yet to be determined “celebrity” judge.  Katie has            embroidered halters for 1st-3rd placings.  There will also be a silent auction with lots of great items.

Old Business:

*Scribes: Rachel Goffard & Mary Stephan would like to hold a short scribe clinic at the banquet in January.

*Stall Reservations: Julie Aldrich would like all 2017 stall reservations to have a trackable “paper trail”.  This means reserving by email or mail.  Would no longer accept texts or voicemails.

* Pattern Books: Julie has been getting some verbal complaints & concerns about the pattern books.  Some exhibitors feel that others may be getting patterns before everyone else & therefore have an unfair advantage.  The board stands behind the fact that this is not happening & supports the youth sales of these pattern books.  Patterns will not be posted before hand to the WPHC website or Facebook page.  Julie does suggest that the club look for additional sponsorship funding of the pattern book.

*Trail Set Up:  Julie reports that she has been getting more help with trail course set up & take down.  The board has determined that there is still no feasible way to trail classes to different days/times.    

New Business:

*September Futurity Show

**Camping:  Sue Hendricks will be handling camping reservations.  It was decided that water to the camping area will  not be as large of a concern as initially thought.

**Stalls:  Jennifer Disch is taking the stall reservations but Julie Marweg will have the stall tagging done by Thursday for early arrivals.  Shavings are by pre-pay only & will be handled by shaving personnel.  

*Working Western Horse Celebration

August 11th-14th, 2016 at the Alliant Energy Center: Some APHA classes are being offered this year.  They would like a full slate of APHA classes for September 2017 & would like us promote this event within our club.  There would be no charge to WPHC to hold this event  but we may have to apply for a POR if there are more than 2 judges.  Board would have to decide top approve the event for WI points.

*2017 Show Dates (Tentative)

**April 8th-9th at the Alliant Energy Center: Need to ask for a variance from Iowa after giving up our 2016 date.  We would have use of the Nutrena Arena as a warm up pen with the rental of Pavilion 1.

**August 27th-28th Futurity Show at the Alliant Energy Center 

**Manitowoc: Check out updated facilities for a possible August show.

**WI/MN Show: Undecided about approving due to lack of MN attendance in 2016.  Will revisit at next meeting. 

*Midwest Horse Fair

Theresa Brown from APHA would like WPHC members to help at their booth.  We will bring it up to the general membership at the next meeting to see if anyone is interested.

*Financial Officer

Jennifer Disch is resigning as WPHC Financial Officer as of December 31, 2016.  Katie Gilbertson will be taking over these responsibilities.  We will need to find a new Youth leader for 2017.  Katie will be informing the youth members of this change this weekend. 

Adjourn

Meeting adjourned at 6:12pm by President Barb Brunner.  Motion to approve by Julie Aldrich & seconded by Karen O’Brien.  Motion approved. 

Respectfully submitted,

Amy Frank

WPHC Secretary

 


WPHC Board Meeting Minutes 9/12/16

 

WPHC Board Meeting Minutes 9/12/16

Attendance: Amy Frank,  Cindy McGinnis, Rachel Goffard, Julie Aldrich, Kathy Hembrook, Barb Brunner, Mary Reid, Kathy Hembrook, Vicki Majeski, Sandi Lamrouex

Call to Order: The meeting was called to order at 8:04pm by President Barb Brunner via telephone conference.

Secretary’s Report: Not available.

Treasurer’s Report: Not available.

Youth Report: Not available.

Old Business:

*Zone 5 Scholarship:  It was decided to donate $100.   

*Banquet: Badger Bowl has been sold so we cannot count on it for the January banquet.  Mary reports that she & Karen have been looking at other facilities but are having a hard time finding any that don’t require a rental charge.

New Business:

*2017 Show Dates

**April 15 & 16 @ Winona-MN would like to hold a combined POR with 3 judges each day.  Motion to approve by Mary & seconded by Vicki.  Motion approved.

**May 6 & 7 @ Jefferson-Cindy has applied for the date. 

**June 3 & 4 @ Jefferson

**June 17 & 18 @ Oshkosh-The facility was well received by our members & Julie reported that many commented that they’d like to show there more even if the show fees were a little higher.  Motion to approve by Vicki & seconded by Julie.  Motion approved.

**July 22 & 23 @ Jefferson-Being looked at as a possible date for the futurity show.

**August Show Date: 2 dates with facilities are available for a show.  The 19th & 20th at Oshkosh or the 26th & 27th in    Madison.  Since both facilities are pretty expensive to hold shows at, the board decided to get member input on IF they would like an August show & at which facility/date.  This survey has been posted to the WPHC Facebook page.  The board will revisit this at the next meeting & make a decision based on the collected information.     

*Stall & Shaving Pre-Payment: It is being discussed as to if the club needs to require pre-payment of stall & shavings.

*Futurity: Sandi presented a rough draft of a new proposed  WPHC Futurity.  The board has been asked to look over the proposal & come back with any input, questions or concerns at telephone conference meeting in 3 weeks.  Sandi would like the details worked out & approval so we can proceed with advertising prior to the banquet & publishing of the directory.

*Adjourn: Meeting was adjourned at 9:33pm by President Barb Brunner.   

Respectfully submitted,

Amy Frank

WPHC Secretary

  

 

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