WPHC General Membership Meeting Minutes 1/30/16

WPHC GENERAL MEMBERSHIP MEETING MINUTES 1/30/16

Attendance: Amy Frank, Karen O’Brien, Cindy McGinnis, Rachel Goffard, Mary Reid, Julie Aldrich, Vicki Majeskie, Sandi Lamrouex, Katie Gilbertson, Mary Jo Steinke, Kathy Hembrook, Jennifer Disch

Call to Order: The meeting was called to order at 2:40pm by Vice President Vicki Majeski at  Badger Bowl in Madison, WI.

Secretary’s Report: Presented by Amy.  Motion to approve by Sandi Lamrouex & seconded by Sue Hendricks.  Motion approved.

Treasurer’s Report: Presented by Jennifer.   Motion to approve by Mary Jo Steinke & seconded by Julie Marweg.  Motion approved.

Youth Report: Presented by Katie.  $4000 in checking.  She thanked Devan Knipfer for donated her time & skills for the sponsorship ad & the new logo.  2016 officer elections being held 1/31/16 & Keri Dahl is will be acting as the youth assistant.  

Old Business:

*Combining Classes

The general membership discussed & voted on the following topics:

-Overo & Tobiano color halter classes will be split unless there are less than 5 entries at which time the show manager will make the decision to combine or not.   

-Novice youth classes will be combined.

-Youth classes will be split with the option of the show manager combining if less than 5 entries.

- Classic & Masters amateur classes will be combined.

Members will be surveyed in 2016 about these topics & they will be revisited for 2017.

*Trail & Ranch Horse Classes

The general membership discussed & decided on the following topics:

-Open Ranch Horse class will be added to the show bill.

-Trail Classes will not be held on Friday & Saturday nights as previously discussed.  They will remain “as is” on the show bill.

*Work Hours

-Rachel Goffard & Mary Stephan are taking over recording work hours & have come up with a new sign up sheet to track.  Julie Aldrich has agreed to take over as “Trail Boss”, Nicole Schemehorn will handle stall reservations/shavings, Sue Hendricks is in charge of camping & Gail Johnson has agreed to be our main gate person.  Paige Henke will continue to be our paid announcer.           

-Show managers are still needed for the April/May, June & July shows.

-It was proposed to offer a $100 non-refundable per division buyout (by June 1st) for those not wanting or able to work.  Motion to approve by Julie Marweg & seconded by Sue Hendricks.  Motion approved.

New Business:

*2016 Show Season

-Premier Paint Sires has scheduled a show in St. Louis the same weekend.  Since we haven't signed a contract with Alliant Energy Center yet, we can choose to opt out of that facility or consider moving the show out of Pavilion 2 (250 stalls w/warm up pen) to Pavilion 1 (125 stalls w/no warm up pen).  Vicki Majeski is contacting Ozaukee County Fairgrounds (Cedarburg), Karen O’Brien is contacting Heartland Stables (Custer) & Rachel Goffard is contacting MN EQ Center (Winona).  Board feels it may be best to change dates with an emphasis on August 20th & 21st in Winona, MN.  Cindy McGinnis will have to contact APHA about getting a variance to hold a POR out of state.  Cindy also contacted some MN board members about the possibility of combining our futurity show with theirs.  After discussion with the general membership, it was decided to continue pursuing the idea of the August 20th & 21st date in Winona, MN.  We may lose our later August show date in the future if we give it up this year.      

-It was proposed to approve WI points & judges for the September Zone Show.   Motion to approve by Julie Marweg &   seconded by Sue Hendricks.  Motion approved.

*SSA

Sandi Lamrouex has been monitoring other SSA’s & reports that they are not doing very well either.  She wants to bring back the SSA in 2017 in a renewed way to attract more buyers.  Discussions brought to the table included: starting the SSA bidding at the futurity show & keeping bidding open for a month, running a web based auction, charging the stallion owners a listing fee & allowing interested parties to enter & pay listing fee for any stallion with the owners permission.  Feedback on the new directory size & format was very positive.  

*By-Laws

Pat Ross discussed changing Article 5 Section 2 to a 15 day meeting notification & including website & email.  Changes to Article 6 Section 3 to include website & email notification.  Changes to be presented & voted on at the next general membership meeting.

*Regional Club Sponsorship 

Jennifer Disch reports that our club was one of two chosen to receive $1000 from APHA to use towards promotion at show designed to encourage new membership.

*APHAConvention

Cindy McGinnis urges all members to check out the proposed APHA rule changes & share opinions with her.

*Banquet

Members seem to like the usual date/weekend of the banquet & awards presentation.  Venue may have to change in the future due to growth.

Adjourn: Meeting adjourned at 4:36pm by Vice President Vicki Majeski.  Motion to approve by Karen O’Brien & seconded by Kathy Hembrook.  Motion approved. 

Respectfully submitted,

Amy Frank

WPHC Secretary

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