Wisconsin Paint Horse Club 

Board Meeting 

April 8, 2021 at 7:00 pm 

Via Zoom 

  1. Open Meeting welcome 
  2. Approval of Minutes from February 
    1. Cindy approved
    2. Barb 2nd
  3. Treasurer’s Report credit cards 
    1. Barb approved
    2. Cindy 2nd
  4. Committee Reports 
    1. Youth - Katie 
      1. no updates
      2. reminder that zone is giving away 3 scholarships at show, must be a member of club and showing at show, and enrolled in min of 12 credits
    2. Awards – Amanda Open show Possible Circuit awards WI 
      1. have reserve awards for open show, doing boxes again for grand- yes
      2. Sarah to do inventory on cups
      3. Circuit awards for June & august 
      4. Do we like random awards or achievement? Is there a way to do both?
      5. Need to capture people enjoying show/awards and announce next show date
    3. Banquet – Sandy 
    4. Judges-Sarah 
      1. all judges done, hotels booked
    5. Fundraising- We need a new Fundraising chairperson 
    6. Social Media-Katie 
      1. Need to capture people enjoying show/awards and announce next show date
      2. Reminders about zone show and sponsorships
    7.  Shows 
      1. APHA – Cindy 
        1. Barb husband doing gate
        2. Sarah got ring steward
        3. Kevin needs to get scribes & people to walk for showmanship & help with trail
      2. Open – Sarah and Katie 
        1. Drive involvement & membership for club
          1. can we do free stalls or anything to drive new attendees at shows, maybe half price stalls?
          2. $10 off entry fees- any token to make people feel like they are getting a deal 
          3. Drawing for new stall at Oshkosh?
          4. End of year award?
        2. Need gate people, check in, etc help
        3. Budget for food?
  5. Clinic 
    1. How to drive awareness?
      1. AQHA leaders to share
      2. Brittany to post fliers locally
  6. Sponsorships
    1. Nancy to work on ideas and collaborate with Sarah
  7. National Directors Report – Cindy 
    1. Everyone except am & open need helmets
    2. 2 judge rule?
    3. Don’t have to offer all classes
    4. Options on combining youth classes
  8. 2021 Horse Shows 
    1. May 22-23 Jefferson Covid protocol Julie doing stalls 
      1. Nothing major with COVID requirements
    2. June 12-13 Clinic and Open show- Sharri Upton’s Sunflower Farm
    3. July 24-25 POR with Minnesota awards ideas
      1. Cindy and Sarah to talk with Scott on awards- all agreed to do $500 per club for awards
    4. August 21-22 POR Oshkosh 
  9. Old Business 
    1. Audit of financials 
    2. Clinic Greeter, 2 check in table 2 food stand runners?
  10. New Business
    1. Zone5 committee – does anyone from board want to Join? Cindy and Julie M are already on it- approx. 2 meetings/year
    2. No members stepped up, waiting to hear back from Kevin, can offer up to rest of club
  11.  Other
  12. Adjourn
    1. Cindy Motioned
    2. Nancy 2nd

Wisconsin Paint Horse Club
General Meeting
February 11, 2021 via Zoom

Attendees: Sarah Durrance, Katie Huffman, Jennifer Johnson, Cindy McGinnis, Bridget Nelson, Kevin Smith, Barb Schmidt, Katie Lakins, Jennifer Smith, Buzz Bares
1. Call to Order: Meeting was called to order by President Sarah Durrance at 7:03pm.
2. Approval of Minutes: Minutes from the previous meeting held December 5, 2020 were shared in advance. Bridget made a motion to approve the minutes. The motion was seconded by Cindy. Motion carried.
3. Treasurer’s Report:
a. Starting balance in main club account was $17,369.32. Return of camping fees from Jefferson County Fairgrounds of $1,026.00. Final balance of $18,395.32.
b. The youth account stands at $6,757.41.
c. Motion by Jennifer Johnson to approve Treasurer’s Report; seconded by Cindy. Motion carried.
4. Committee Reports
a. Youth report: No report this meeting.
i. Katie inquired as to whether we are still offering a youth scholarship as we have three graduating seniors this year. Cindy stated that we do, and seniors will need to apply. Sarah and Katie will put information about the scholarships on Facebook.
ii. Cindy mentioned that Zone 5 is also giving each state three $700 scholarships. Eligible applicants must reside in the state and show at the Zone 5 show.
b. Awards: No report this meeting.
c. Banquet: No report this meeting..
d. Judges: All judges lined up. Monte Ruden hired most judges for the Minnesota show. Waiting for three contracts. Brad Kearns agreed to judge our open show and give the clinic. Sarah shared that we will save money on judges this year because many are local and don’t need to travel.
e. Show Managers: Nothing to report. Sarah asked Kevin to work with the Minnesota show manager for our joint POR, especially on stalls.
i. Gail will not be doing the gate this year, so Kevin and Sarah will work on a replacement. Barb volunteered her husband as the gatekeeper at no cost.
f. Fundraising: Bridget also proposed the following sponsorship ideas:
i. Annual business sponsorship - $250 if you have your own banner, would hang at each show ($350 if we need to make the banner for them.) Would also be featured on Facebook and website, would include sponsor in welcome packet.
ii. Annual family sponsorship – $50, circle to display at shows.
iii. T-shirt design challenge – ask membership to contribute designs for a paint horse club t-shirt, which we would sell.
g. Social media: Nothing to report.
h. Shows:
i. APHA
• May 22-23: Jefferson
• July 24-25: MN/WI POR.
• August 21-22: Oshkosh POR. General membership was in favor of including jackpot WP and SMS classes. Final decision was for three classes at $25/class with 100% payout: one SMS, one women’s WP, and one men’s WP.
• WPHC negotiated blocks of rooms for shows. New hotel in Jefferson for $89/night. La Quinta in Oshkosh for $79/night. Information will be on website and on Facebook.
ii. Open Show and Clinic: June 12-13 at Sunflower Farms in Bristol. Brad Kearns will be judging and leading the clinic the day before the open show. Proposed clinic schedule:
• Clinic will start at 8:30am. Brad encourages all levels of riders to participate. The clinic will have three parts: Showmanship, Equitation, Horsemanship
• Limited to 10 participants per session
• $60 per session per participant; $150 for all three including lunch. If participating in only one session, can audit the others for free. Audit would be $40 per person ($30 for WPHC members.) Parent accompanying minor participant/auditor can attend for free.
• General membership agreed to this structure for the clinic. Sarah and Cindy will work on promotional materials.
• Sunflower Farms will have stalls available; camping is available with no electric.
5. National Director’s Report: Convention coming up in two weeks. Cindy encouraged membership to review rule proposals and provide feedback to her or Julie Marweg.
6. 2021 Horse Shows
a. May 22-23: Jefferson
b. June 12-13: Open show at Sunflower Farms
c. July 24-25: MN/WI POR
d. August 21-22: Oshkosh POR
e. Unable to do Oshkosh show in September because it is the same date as a Minnesota show.
7. Old Business
a. Audit of financials will be done by Amanda in 2021.
b. 2020 memberships will be carried over for 2021.
8. New Business
a. 2021 Oshkosh POR Jackpot Classes discussed earlier in the meeting.
b. Cindy requested a bylaw change to move election meeting to the fourth quarter of each year instead of specifically in November. Cindy made a motion to make this change; Bridget seconded the motion. Motion carried.
c. Gail has stepped down as Treasurer. Julie Marweg has agreed to take over the role of Treasurer.
9. Adjournment: A motion was made by Jennifer Johnson to adjourn the meeting; the motion was seconded by Katie Lakins. The motion carried, and the meeting was adjourned at 8:08pm.

Wisconsin Paint Horse Club

Board of Directors Meeting

December 5, 2020 via Zoom

Attendees: Sarah Durrance, Amanda Giombi-Lorenz, Brittany Johnson, Gail Johnson, Jennifer Johnson, Cindy McGinnis, Bridget Nelson, Kevin Smith, Sandy Quinn, Barb Schmidt

Absent: Katie Huffman, Barb Brunner

  • Call to Order: Meeting was called to order by President Sarah Durrance at 3:06pm. Sarah thanked everyone for a great year.
  • Approval of Minutes: Minutes from the previous meeting held October 18, 2020 were shared in advance. Sandy made a motion to approve the minutes. The motion was seconded by Brittany. Motion carried.
  • Guest Speaker: At general meeting only.
  • Treasurer’s Report:
    • Report on Shows
      • July Jefferson show net loss was -$135.26, which was primarily due to approximately $495 in free stalls. Cindy determined we were double charged for camping, which will give us a profit of about $890 after we are refunded by Jefferson.
      • Open show net profits were $4051.00 including food stand, sponsorships, donations, and entry fees.
      • MN/WI POR show net profit was $3,299.31 after all income and expenses.
    • 2019-2020 Comparison: Even though our profit was not as high as the previous year, the club still was able to end 2020 with a net profit of $4,329.38. The WPHC checking account currently stands at $17,854.95. The youth account stands at $6,757.41.
    • Motion by Brittany to approve Treasurer’s Report; seconded by Cindy. Motion carried.
  • Committee Reports
    • Youth report: No report this meeting.
    • Awards: Nothing to report.
    • Judges: Sarah asked prior judges about judging for Wisconsin in 2021; they agreed to judge again. Monte Ruden will get judges for MN/WI POR.
    • Show Managers: Nothing to report.
    • Banquet: No banquet this year.
    • APHA Shows:
      • May 22-23: Jefferson
      • July 24-25: MN/WI POR. We have received the requested variance from APHA for having a POR out of state.
      • August 21-22: Oshkosh POR.
    • Open Show and Clinic: June 12th (clinic) and 13th (open show). 2021 Open Show. Sheri Upton will rent her facility to us for $350 per day and will take care of stalls. We can use food stand for free. We will have to pay $100 to drag arena. $75 if we decide to participate in Border Run show series.
    • Fundraising: candy bars are paid off. Anything we make now would be profit.
    • Social Media: No report this meeting.
  • National Director’s Report: Nothing to report.
  • 2021 Horse Shows
    • May 22-23: Jefferson. No other dates are available at Jefferson.
    • June 12-13: Open show at Sheri Upton’s barn.
    • July 24-25: MN/WI POR membership approves.
    • August 21-22: Oshkosh POR. Cap is 95 stalls, so we will need to determine the cost of adding additional stalls. Elkhorn is available that weekend, so we could possibly hold the POR there.
    • September 11-12: Oshkosh is open; consider two-day, two-judge show? No dates available in Elkhorn. Will bring to general membership for consideration.
  • Old Business
    • Audit of financials will be done by Amanda in 2021.
    • Sarah will ask general membership if they are interested in open classes for 2021 APHA shows.
    • 2020 memberships will be carried over for 2021.
  • New Business
    • Will be requesting a bylaw change for election meeting (annual meeting) to be held in the fourth quarter of each year instead of November.
    • Elections: Bridget and Barb had one-year term, which expires this year. Kevin is also up for re-election. Will be asking general membership to approve board as it currently stands.
    • Board members agreed to maintain committee memberships for 2021. Katie Huffman’s last year as youth coordinator will be 2021.
  • Adjournment: A motion was made by Brittany to adjourn the meeting; the motion was seconded by Gail. The motion carried, and the meeting was adjourned at 3:57pm.

 

 

Wisconsin Paint Horse Club

Board of Directors Meeting

October 18, 2020 via Zoom

Attendees: Cindy McGinnis, Jennifer Johnson, Bridget Nelson, Sarah Durrance, Kevin Smith, Sandy Quinn, Amanda Giombi-Lorenz, Gail Johnson, Barb Schmidt

Absent: Brittany Johnson, Katie Huffman, Barb Brunner

  • Call to Order: Meeting was called to order by President Sarah Durrance at 9:05a.m.
  • Opening Remarks: Sarah thanked everyone for attending and stated that we had a good year despite COVID.
  • Approval of Minutes: Minutes from the previous meeting held June 7, 2020 were shared in advance. Cindy made a motion to approve the minutes. The motion was seconded by Sandy. Motion carried.
  • Financial Report: Even though the future is unsure, the club’s current financial status is positive.
    • Show profits from 2020: $3,600 from open show, $400 for paint show, and approximately $3,700 from MN POR.
    • The WPHC checking account currently stands at $18,462.89. The youth account stands at $6,757.41.
  • Committee Reports
    • Youth report: No report this meeting.
    • Open show: 2020 open show has been wrapped up. Awards were hand-delivered by Amanda.
    • Banquet: no banquet this year. Potential of gathering for general meeting in January or February. The board agreed that we can’t make a decision until much closer to the date due to COVID. Idea tabled until November meeting. In the meantime, Sarah check and see what places may be available.
    • APHA Shows: Dates reserved include May 22-23 (Jefferson), July 24-25 (MN POR – we will have to requests a variance from APHA for having a POR out of state), and August 21-22 (Oshkosh POR.) July 3-4 cancelled due to other conflicts.
    • 2021 Open Show:
      • Current date (June 27) conflicts with APHA world show.
      • Discussion about holding it at Sheri Upton’s barn instead of Bounds due to potential to draw southern Wisconsin/Illinois participant and better footing. Sarah will investigate possibility of June 13th or 27th with Sheri.
      • Board discussed potentially hosting a second open show. Tabled until we can get more feedback from the membership.
    • National Director’s Report: World show moved. Some rule change proposals had early implementation. Task force assembled to investigate proposal to make all horses with paint parents be classified as paint horses. Convention is up in the air.
    • 2021 Horse Shows
      • May 22-23: Jefferson. Illinois requested a show the same weekend; however, we got our request in first. Illinois asked for a variance so they could have that show; we declined.
      • June 26: Open show at Bounds Arena (tabled for further investigation of holding show in Bristol.)
      • July 3-4: Cancelled due to APHA world show and holiday.
      • July 24-25: MN POR as long as we can get variance from APHA and membership approves.
      • August 7-8: Possible paint show at Elkhorn. Sarah will investigate.
      • August 21-22: Oshkosh POR. Cap is 95 stalls, so we will need to determine the cost of adding additional stalls. Elkhorn is available that weekend, so we could possibly hold the POR there.
    • Election Committee
      • Bridget and Barb had one-year term, which expires this year. Kevin is also up for re-election.
      • Cindy moved to communicate with members via email and Facebook regarding board and officer positions that will be available this year. Gail seconded this motion. Motion carried. Members will be able to submit names for positions electronically.
    • Other Business:
      • General Meeting: Board discussed challenges with holding this year’s election/general meeting.
        • It will be difficult to hold an in-person election meeting in November due to COVID. Cindy will talk to APHA to request a variance to have the meeting in December. The board will plan on having a Zoom option for those who feel uncomfortable attending in person. Bylaws do not allow electronic voting, so voting must be done by mail if not attending in person.
        • The board considered ways to incentivize members to attend the general meeting, such as a giveaway. Motion to approve a $500 budget for this incentive by Bridget, second by Gail. Motion carried.
      • Adjournment: A motion was made by Gail to adjourn the meeting; the motion was seconded by Cindy. The motion carried, and the meeting was adjourned at 10:35a.m.

 

 

Wisconsin Paint Horse Club

Board of Directors Informal Meeting

June 7, 2020 via Zoom

Attendees: Sarah Durrance, Amanda Giombi-Lorenz, Katie Huffman, Brittany Johnson, Gail Johnson, Jennifer Johnson, Cindy McGinnis, Bridget Nelson, Kevin Smith, Barb Schmidt

  • Call to Order: Meeting was called to order by President Sarah Durrance at 8:36a.m.
  • Open Show: Pam is under the impression that there are no restrictions on the open show; however, WPHC has established a protocol for the open show.

Date conflicts. South of the border open series (West 20, Sheri Upton) moved a show to the same day. Board considered moving show to Saturday (Nell can’t do Saturday.) Decided to keep it on Sunday.

Food stand. Board agreed to have a food stand again. Barb Schmidt volunteered to work with Sandy on the food stand. Sarah will assist as her time allows. Budget for food show established at $300.

Administration. Gail, Kevin, Amanda, and Jen will rotate through ring steward duties. Cindy will do entry booth; Katie will assist. Katie will market event and promote pre-registration. Sarah and Katie will discuss how to facilitate health protocols. Sarah will check with Greta about announcing.

Awards. Amanda will order cups today; turn around time is one week. High point awards will be ordered after the fact (examples will be available at the show; Katie will share photos of the awards on Facebook in marketing.) Amanda will tally awards for individuals as the day goes on, and competitors will pick them up in one group at the end.

Insurance. Sarah will check with insurance agent to see if we have any issues hosting a show during the pandemic. Pam has confirmed it’s not an issue for the facility.

  • July 4/5 Jefferson Show:

Fair park requirements for volunteers. Nothing in Jefferson County requirements is unreasonable, but it will require quite a few volunteers. Amanda and Brittany will put together a list of volunteers that will be needed (gate, buildings, ring stewards, scribes, etc.) Amanda will draft communication to members. Reach out to club to see what kind of response we can get.

Capacity limits. Jefferson Fair Park is currently limiting building gatherings to 50 people and outdoor gatherings to 100. Sarah will clarify the 50 and 100 person limits to determine whether those numbers include the total number of people on the grounds. We also need to make sure we can use all three barns to spread out.

Practical considerations. We will have to restrict people allowed in warmup areas. Large show would mean class splits. Rain means smaller class splits. Showmanship would have to be show and go.

There is a possible conflict with the paint/pinto show at Gordyville on July 2-5; however, Gordyville has yet to host a show this year.

  • Other Business: Oshkosh cancelled everything through July. Will make a decision on August in the next couple weeks. Hopefully more info on MN will be available soon.
  • Next Meeting: Sarah will contact the board via email after talking to Roger. The board will meet to discuss feedback from volunteers later in the week to make a final decision on the July show.
  • Adjournment: The meeting was adjourned at 9:44 a.m.

Respectfully submitted,

Jennifer Johnson, Secretary

 

Board of Directors Meeting

 May 2, 2020 via Zoom

Attendees: Cindy McGinnis, Jennifer Johnson, Sarah Durrance, Kevin Smith, Sandy Quinn, Katie Huffman, Brittany Johnson, Gail Johnson, Barb Schmidt, Bridget Nelson, Amanda Giombi-Lorenz

  • Call to Order: Meeting was called to order by President Sarah Durrance at 9:05a.m.
  • Opening Remarks: Sarah stated that this meeting was to decide on the May show.
  • May 30/31 Jefferson Show Discussion:
    • Judges: Sarah contacted all judges. All judges would be willing to judge. Original hotel we planned to use is closed, but the hotel next door is available.
    • Fairgrounds: No word for sure whether fairgrounds will be open under Badger Bounce Back plan. As of date of this meeting, we have not entered phase 1 (groups of 10 or less permitted.) Roger can not give us a definitive answer until we have passed May 26 or something changes at the state level.
    • Show Decision Factors:
      • It is unrealistic that we would be in the appropriate phase of the Badger Bounce Back plan by the end of May.
      • Chances are that if we held the show, we would lose more money than we would make.
      • We already have a hard time finding enough people to scribe and work the show. This would make it more difficult.
      • We would have to find ways to promote social distancing, provide PPE, and sanitize areas.
      • Failure to hold show does not cause us to lose our spot for future years.
    • Sarah called for vote to decide whether to cancel the May show. Barb made a motion to cancel the show; motion was seconded by Gail. A roll call vote was unanimous to cancel the show. Motion carried.
  • 2021 Jefferson Show:
    • Sarah asked that we make a decision regarding the date of our first 2021 Jefferson show. Our current weekend in 2021 would conflict with Memorial Day. Alternate options for 2021 are May 22/23 or June 5/6.
      • June 5/6 would again coincide with the cattle and livestock show. It is also the weekend after the Iowa show, so you would potentially lose attendees who are too worn out from the Iowa show to show the following weekend.
      • May 22/23 could draw people who want to prep for the Iowa show.
    • Brittany made a motion to schedule the show for May 22/23, 2021. Sandy seconded the motion. Motion carried.
  • Insurance renewal: Our show liability insurance is up for annual renewal. The premium is $620, which covers liability insurance for all our activities for 12 months. Discussion:
    • There is a real possibility that we may have no shows this year, so it may be an unneeded expense.
    • If we allow it to lapse, our agent said there may be a delay reinstating due to short staff but did not indicate the cost would go up.
    • The cost of policy may be partially offset by not having to pay some show expenses. Having it in place would mean one less thing to worry about once we’re ready to start hosting events.
    • Bridget made a motion to renew the insurance right now. Motion was seconded by Gail. Roll call vote ended in favor of the motion. Motion carried.
  • Awards:
    • Paint shows: We are not able to determine what awards we will be able to offer due to the uncertainty of shows. Type of awards we offer will depend on how many shows we can have.
    • Open Show: Decided to order cups with no year so they can be reused if we have to cancel this year’s show. Club members will bring samples of grand champion box and grand reserve frame to display at show; we will wait to order these items till we’re sure we have a show.
  • Other Business: No deposit needed for Bowl-A-Vard lanes for banquet at this time.
  • Next Meeting: Sarah will send an email the first week of June to schedule our next meeting. Optimistic we will know more about our options at that time.
  • Adjournment: A motion was made by Gail Johnson to adjourn the meeting; the motion was seconded by Cindy. The motion carried, and the meeting was adjourned at 9:52 a.m.

Respectfully submitted,

Jennifer Johnson, Secretary

Board of Directors Meeting

March 28, 2020 via Zoom

Attendees: Cindy McGinnis, Jennifer Johnson, Bridget Nelson, Sarah Durrance, Kevin Smith, Sandy Quinn, Brittany Johnson, Amanda Giombi-Lorenz, Barb Brunner, Gail Johnson, Katie Huffman, Barb Schmidt

  • Call to Order: Meeting was called to order by President Sarah Durrance at 4:05p.m.
  • Opening Remarks: Sarah remarked on how unexpected this year has been. As a result, there will be many questions we are unable to answer at this point, such as the status of the May show. Sarah encouraged the board to be proactive instead of reactive if possible, even though we don’t know what the future holds.
  • Approval of Minutes: Minutes from the previous meeting held January 25, 2020 were shared in advance. Sandy Quinn made a motion to approve the minutes. The motion was seconded by Cindy McGinnis. Motion carried.
  • Financial Report: Even though the future is unsure, the club’s current financial status is positive.
    • The total cost of awards for 2019 was $3,537.47, which was under the budget of $4,000.
    • The banquet was a success. Profits were made from the dinner ($333.69), the silent auction ($625.00), and table decorations ($153.00). Bowl-A-Vard gave us a refund for the room we were unable to use for the meeting.
    • The WPHC checking account currently stands at $10,064.50. The youth account stands at $6,767.41.
  • Old Business
    • Oshkosh POR:The board discussed whether to offer Jackpot and/or Limited Classes this year. The jackpot classes went over better than the limited classes last year, as the limited classes were too restrictive. The board elected to offer three jackpot classes: showmanship, hunter under saddle, and western pleasure. Each class will have an entry fee of $25 with 100% payback. A motion to add these classes was made by Bridget Nelson. The motion was seconded by Kevin Smith. The motion carried.
    • Select Showmanship: The board decided not to offer a select showmanship class this year. Amateur showmanship will be offered. A motion to approve this decision was made by Cindy McGinnis and was seconded by Barb Schmidt. The motion carried.
    • New member incentive: The club still plans to offer a free stall at any Jefferson show with new membership (not being a member of WPHC in the last 3 years.) Sarah thanked Katie for her marketing efforts to keep people interested in the shows despite our other challenges.
    • Stalls: We are currently still limited to 95 stalls at Oshkosh, but we will continue to work on getting more stalls.
    • July Jefferson Show: The board elected to offer open classes only on Saturday, July 4th since we don’t know how many to expect, some may show right out of their trailers, and we don’t want to make Sunday too long of a day for paint riders. There will be one judge per class to keep entry fees down; judges will rotate through the classes. Open class participants can cross-enter W/T and canter classes. The proposed showbill was shared with the board members.
  • Committee Reports
    • Judges:  Sarah stated that all judges have been hired. None of the judges are flying in for the May/July shows so it won’t be as difficult to cancel if needed. Sarah will secure patterns for shows and will confirm hotel rooms. Sarah, Brittany, and Kevin will work together to establish the trail course to ensure we have the right equipment.
    • Open show:  Katie stated that the showbill and entry form are posted on the website.
    • Show managers:  Kevin has feelers out for ringmasters and scribes; commitments are on hold until the show schedule is finalized.

Kevin received positive feedback on meals at shows in 2019. Pizza was a successful option. The board elected to wait to establish a budget for meals until more is known about how many shows we will be having. Fewer shows may mean bigger numbers at the shows we do have.

Other show details: Greta will announce again, and Gail Johnson will be the gate attendant. Julie Aldrich will take stalls/shavings reservations for the Jefferson shows. Julie Marweg can tag stalls for us in Oshkosh; Cindy will see which Julie will be able to take stall reservations for Oshkosh. Kevin and Brittany will verify camping permits.

The club will plan to have general meetings again on Friday or Saturday evening of shows.

  • Show committee:  Cindy stated that all show approvals are in except Oshkosh. We will be using the using electronic scribe system again.

We still don’t know the status of the Zone show. The facility where it is to be held cancelled all shows until April 12th. They will revisit the possibility of the show at that time.

  • Banquet: No committee report for the banquet at this time since we’re up in the air for everything.
  • MN POR: Sarah talked to Alicia today for about 45 minutes. Further discussion is tabled until we know what’s going on, as Minnesota may have different health restrictions than Wisconsin. Alicia and Sarah feel they can put the show together quickly.
  • Awards:
    • Open Show: Amanda shared that everything has been taken care of. We will be doing cups and boxes again; order of these items is on hold due to the current situation. Amanda will determine the latest date we can place an order for items.
    • Circuit Awards: Dependent on whether we can have the May show.
    • Year End Awards: Pending; we will have to see how things play out.
  • Fundraising:  
    • World’s Finest Chocolates: Sarah and Bridget did a test order of World’s Finest Chocolates. The ordered ten cases at just under $400. They already broke even on candy sales, and the net profit will be $220.20 when all cases are sold.
    • Sponsorships: Sponsorships are going to be challenging due to the state of the economy. Pricing for sponsorships is yet to be determined; however, Bridget has developed a plan for different tiers of sponsorship. Website sponsorships have been limited; this may be because website traffic is limited. The club may consider using Facebook as an outreach and advertising option for sponsors.
  • Other Business: None
  • Adjournment: A motion was made by Brittany Johnson to adjourn the meeting; the motion was seconded by Sandy. The motion carried, and the meeting was adjourned at 5:03 p.m.