1/7/17 WPHC Board Meeting Minutes


Attendance: Amy Frank, Karen O’Brien, Cindy McGinnis, Rachel Goffard, Julie Aldrich, Katie Gilbertson, Kathy Hembrook, Barb Brunner, Jennifer Disch, Mary Reid, Nell Tekampe, Sandi Lamrouex, Raquel Engelke-Korb

Call to Order: The meeting was called to order at 1:42pm by President Barb Brunner at Bowl-A-Vard Lanes in Madison,WI.

Secretary’s Report: Presented by Amy Frank.  Correction noted by Cindy McGinnis regarding APHA rule changes to read that Classic Amateur division is discontinued.  The two amateur divisions are 19 & Over and 45 & Over.  Motion to approve by Mary Reid & seconded by Kathy Hembrook.  Motion approved.

Treasurer’s Report: Presented by Jennifer Disch.  Audit to the books has been completed.  Katie Gilbertson will be taking over as Financial Officer.  Motion to approve by Julie Marweg & seconded by Cindy McGinnis.  Motion approved.

Youth Report: Presented by Raquel Engelke-Korb.  There is currently $7,000 in the checkbook.  Barb explained that the adult club    usually pays for the youth highpoint saddle.  The youth club pays the $500 for the 2nd place award as well as their own year end awards.  The youth club also requires approval from the adult club to spend more than $200. 

Old Business:

*2017 Shows:

**Contracts are back & judges have been hired per Barb.  Cindy asked Barb to check the contract for the June show in Jefferson to be sure that we it is written that we have use of the warm up pen.  Cattle show is also there that weekend & we need to be sure that they are not using that pen.

  **Stalls & shavings will be required to be pre-paid for all shows this year.  Cancellations may be made up to one week prior to receive your money back.

 **Club will vote at General Membership meeting on approving points for the Zone Show & a MN show with hopes of drawing more MN people to our show.

 *2017 Membership: Barb suggested offering a free 2017 membership to all members attending the banquet.  Only people present are   eligible.  The board agreed to this.

 *Open & SSA Futurity: Sandi Lamrouex stated that the Open Futurity will not be held this year.  The SSA Futurity will hold yearling thru 3yr old classes this year.  SSA classes will continue to be held until purses run out.  Discussed adding stakes classes to the futurity show.

New Business:

*Working Western Horse Celebration: The event coordinator has asked us to consider having a 2-3 judge show during this event.  Concerns are that it won’t draw participants due to being held in the middle of the week & during the World Show.  Barb will bring it up again at the General Membership meeting.

 *2017 Show Office: Cindy McGinnis will not be running the show office this show season & asked the board to approve hiring Cindy Westphal from Iowa to do so.  Cindy would be paid $500 for the weekend, up to $200 in mileage & hotel stays.  Motion to approve by Cindy McGinnis & seconded by Mary Reid.  Motion approved.

Adjourn: Meeting adjourned at 2:20pm by President Barb Brunner. 

Respectfully submitted,

Amy Frank

WPHC Secretary



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